Chilterns Area Meeting is the data controller for the personal data we collect for the administration of the Area and Local Meetings. We require personal data to pursue our legitimate interests in our organisation’s core administrative functions in a reasonably expected way, not prejudicial to a person’s rights or likely to cause harm.
The address and contact details for Chilterns Area Quaker Meeting are:
Chilterns Area Quaker Meeting,
Jordans Meeting House, Welders Lane, Jordans HP9 2SN
This policy explains how we collect and use any personal information.
The information that we collect
We will hold personal information, which you give us, and information about posts that you hold, obtained from Local or Area Meetings. For children, personal information will have been provided by a parent or guardian.
We collect some data for the performance of contracts, such as Employment data for our employees.
We collect data from Meeting House lettings and attendance at events.
How will we use the information
We will use the information we collect from you to inform you of what we are doing and ways you might like to support us. We will share your information with Local Meeting Elders and Overseers so that they can engage in pastoral care and produce a Contact List. We shall tabulate the info to send ‘head count’ information to Friends House. This information will be retained if you make donations, as will registration under Gift Aid. Where you permit, we will include your details in a CAQM Directory published for members and attenders.
Sharing your information
We will not sell or share your information with any other organisation. From time to time, we may inform you of events by Quaker and other organisations that may interest you, but we will never share your information. You can opt out of receiving information from us at any time or from inclusion – in whole or part – in the CAQM Directory of contact lists.
Data Security
We will take appropriate measures to ensure data we collect is kept securely. Including :
- Keeping personal data in locked storage and securely shredding/deleting personal data when it is no longer required
- Ensuring only the relevant people have access to personal data
- Taking measures to ensure the security of data on digital systems, such as ensuring our devices are password protected and have up-to-date anti-virus software
If you are unhappy with how your data has been managed, please contact the Clerk of Trustees at [email protected]. If you are still dissatisfied after discussion with the Area Meeting, you can get the Information Commissioners Office here: https://ico.org.uk/.
If your enquiry relates to Membership or Attendance information held, please get in touch with the Area Membership Clerk at [email protected]
If your enquiry relates to information about hiring a local meeting house, please initially contact the warden for the regional meeting or the local meeting clerk. Their details are given on our website at www.caqm.org.uk.